Contact Information

Town of Portsmouth

Purchasing/Finance Office

2200 East Main Road

Portsmouth, RI  02871

Telephone: (401) 683-9118

Office Hours: 9:00 a.m. to 4:00 p.m. - Monday through Friday


David P. Faucher, Finance/Personnel Director

The Town of Portsmouth's Purchasing (Finance) Office is responsible for carrying out the requirements of the Town's Purchasing Policy & Procedures so that we may obtain quality goods and services from the lowest qualified bidder.

In order to better serve the increasing volume of bids and to get packages into the hands of prospective bidders more quickly, thereby reducing costs and increasing efficiency, it has become necessary to automate our bidder/proposal process. The Town of Portsmouth’s Purchasing Department now has a Bidder Registration area. (See “STEPS TO TAKE FOR FIRST TIME VENDOR/BIDDER REGISTRATION” below.)

Only ACTIVE vendors will have the ability to download and print bid packages. There will no longer be a direct mail vendor list as in the past. You must obtain the packages via the web site.

Already Registered? Click here to LOG IN.

STEPS TO TAKE FOR FIRST TIME VENDOR/BIDDER REGISTRATION:

Vendors/Bidders must register using the steps below.

For registration problems and questions: E-mail Marc Agin or call (401) 845-5414

FIRST: Download and print the Vendor Form, Commodity Codes, and the Common Codes. The documents are available as Adobe PDF files. It is recommended that you review and fill out the Vendor Form as a guide before completing the on-line live version.

NOTE: The Common Codes list will grow over time and should be reviewed on a monthly basis.

SECOND: Complete the on-line live version using the New Vendor Registration Link.

THIRD: Download and complete IRS Form W-9. No payment will be authorized if the Finance Director does not have a copy of the Vendor’s W-9 on file. Mail the completed form to:

Town of Portsmouth

Finance Department

2200 East Main Road

Portsmouth, RI 02871

You are now ready to receive information on downloading and printing bids/proposals automatically!

ADDITIONAL INFORMATION

AWARDS

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services. The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued.

PREVAILING WAGE

Any construction over $ 1,000.00 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wages scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation or at the Davis-Bacon Wage Determination link. It is also available by request for each construction bid document. All vendors supplying construction services must submit certified payrolls from any contractor and sub-contractor who does work on the project. No payments are made until all payrolls are up to date and correct.

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Questions? E-mail us at info@portsmouthri.com