Vendor Registration

Log In:
For those that have already registered in the e-Procurement Center, please access the online bidding system.

Steps to Take for First Time Vendor/Bidder Registration: 

FIRST: Complete the registration for the e-Procurement Center.

SECOND: Download and complete IRS Form W-9. No payment will be authorized if the Director of Finance does not have a copy of the Vendor's W-9 on file.  Mail the completed form to:

Town of Portsmouth
Finance Department
2200 East Main Road
Portsmouth, RI  02871

You are now ready to receive information on downloading and printing bids/proposals automatically!

Additional Information:

Awards

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services.  The Department Head then makes a recommendation to the Town Council, who, ultimately, awards a bid. The successful vendor is then notified of the award, and of any further requirement prior to a Purchase Order/Contract being issued. 

Prevailing Wage

Any construction over $1,000 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wages scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation or at the Davis-Bacon Wage Determination link. It is also available by request for each construction bid document. All vendors supplying construction services must submit certified payrolls from any contractor and sub-contractor who does work on the project. No payments are made until all payrolls are up to date and correct.